Features Modules Who It's For Works With Your SIS Integrations FAQ Book a Demo
Purpose-built for higher education

One platform for your university's
entire academic operation

CampusWorkflow gives registrars, faculty coordinators, and institutional leadership a single system — admissions, constraint-aware scheduling, exams, attendance, AI advising and degree audit, room management, and analytics built for the real complexity of higher education.

Book a Demo → Watch the Product Tour
15
Integrated modules
Multi-campus
Multi-tenant ready
FERPA
Aligned by design
Product Tour

See it working in about a minute

A narrated walk through the real application: scheduling, conflicts, attendance, pre-registration demand, analytics, transfer credit and the AI advisor. Sound on, or read the captions.

Recorded in the CampusWorkflow demo environment. All names and numbers are sample data.

Read the transcript

CampusWorkflow is one platform for your university's academic operations. Here is a quick tour.

The schedule overview shows the whole timetable, by building, room and day. The auto-scheduler builds the timetable with an intelligent or a genetic engine.

Conflicts are caught before students ever see them, and the auto-resolver can fix them in one click.

Attendance dashboards update in real time, for faculty and for the registrar. Students who fall below your attendance policy are flagged early, so advisors can step in.

Pre-registration shows what students plan to take, against the seats you have planned, before registration opens. Reports cover room utilization, faculty workload and schedule efficiency.

Transfer credit moves from the student's submission to the registrar's decision, all in one place. The AI advisor answers from your institution's own policy documents. And rooms, buildings and equipment are managed right alongside the schedule.

Fifteen modules, adopted at your own pace. Book a demo at campusworkflow.com.

15
integrated modules
2
scheduling engines: intelligent and genetic
CSV
import for students, faculty, courses and rooms
3
timetable exports: Excel, CSV and iCal
How It Works

Up and running in days, not months

CampusWorkflow is configured for your institution's structure — no multi-year implementation, no consultants required.

1

Onboard your institution

We configure your tenant with your academic calendar, departments, room inventory, and role structure. SSO can be connected to your identity provider.

2

Run your first scheduling cycle

Faculty submit preferences, coordinators define constraints, and the scheduling engine generates a conflict-free timetable. Readiness gates ensure nothing is published until it's ready.

3

Operate and improve every term

Analytics close the loop — room utilization, demand accuracy, faculty satisfaction, and SLA compliance give you the data to make better decisions every cycle.

Platform Modules

Every function academic operations requires

Fifteen integrated modules in three groups, covering the academic lifecycle — from the moment an applicant submits their first form to the day a student's degree audit is complete.

Intelligent Scheduling

Constraint-aware auto-scheduling engine that detects conflicts before they reach the timetable — with an auto-resolver for one-click fixes and a guided resolution wizard for anything that needs a human call. Optimizes for room utilization and faculty workload simultaneously.

Learn more →
Auto-Resolver Resolution Wizard Auto-Optimization

Flexible Class Patterns

Supports recurring, date-specific, hybrid, and irregular class patterns. Handles holiday and blocked-date exceptions, academic calendar overrides, and exam scheduling windows without manual workarounds.

Learn more →
Recurring Rules Holiday Handling Hybrid Support

Attendance & Early Alerts

QR code and manual attendance capture with real-time dashboards for students, faculty, and the registrar. At-risk student flags based on attendance thresholds, with actionable intervention reporting.

Learn more →
QR Capture At-Risk Flags Registrar View

Pre-Registration Demand Planning

Students indicate intended courses and seat preferences before registration opens. Admins see real demand per section before building the timetable — eliminating underfilled sections and capacity mismatches.

Learn more →
Demand Signals Advisor Flags Confidence Scoring

Advanced Calendar & Planning Views

Calendar, timeline, and heatmap views with grouping by room, faculty, department, and student groups. Designed for large institutions managing hundreds of sections across multiple buildings.

Learn more →
Heatmap View Student Groups Timeline Mode

Analytics & KPI Dashboards

Institutional dashboards covering scheduling progress, room utilization, faculty workload distribution, conflict trend analysis, and pre-registration demand confidence — built for operational decision-making.

Learn more →
Room KPIs Faculty Load Conflict Trends

Room, Equipment & Maintenance

Room booking engine with room photos, waitlists, recurring and date-range reservations, a searchable booking history, equipment inventory, and maintenance block scheduling. Maintenance windows automatically propagate into the scheduling engine to prevent invalid assignments.

Learn more →
Room PhotosWaitlists Recurring Bookings Maintenance Blocks

Multi-Tenant Enterprise

Multi-campus and multi-institution deployment with per-tenant white-labeling — each institution renames terms, lessons, faculty, and student groups to match local vocabulary. Owner-level oversight with per-tenant audit logs, module activation controls, and usage reporting.

Learn more →
Multi-Campus White-Label Audit Logs

Petitions & Approvals

Configurable petition workflows with multi-step routing, SLA enforcement, auto-escalation, and an appeals lifecycle. Full audit trail with AI-assisted routing suggestions for registrar teams.

Learn more →
SLA Enforcement Appeals Flow AI Routing

Exam Scheduling & Proctoring

Dedicated exam timetabling with configurable exam periods and slots, clash-free placement, proctor assignment, and faculty-group constraints. Builds a conflict-free exam schedule on top of your existing timetable — not a separate spreadsheet.

Learn more →
Proctor Assignment Slot Strategy Clash-Free

Admissions & Online Applications

Branded, per-institution application forms feed directly into a staff review dashboard with status tracking, decision workflows, and SLA timers. Applicants move from first interest to enrolled student inside one platform.

Learn more →
Branded Forms Review Dashboard Decision Workflow

Transfer Credits

Students submit prior coursework for evaluation; registrars and department chairs review and decide, and the registrar enters the credit into the student's course history, where degree progress counts it — with full status tracking from submission to decision.

Learn more →
Review Workflow Credit Application Status Tracking

AI Advising & Degree Audit

Real-time degree-progress audits, what-if scenario planning, and requirement exceptions and substitutions — plus a conversational AI advisor that answers from your institution's own policy documents. Admins build and govern program curricula directly in the platform.

Learn more →
Degree Audit Program Builder AI Advisor Chat

Course Evaluations

End-to-end evaluation cycles — configurable survey templates and question types, automated invitation sending, response tracking, and instructor-visible results once release rules are met.

Learn more →
Survey Builder Response Tracking Release Rules

Bulk Import & Exports

CSV bulk import for users, students, course catalogs and rooms, with a dry run and rollback for student imports, plus timetable exports to Excel, CSV and iCal. How it works with your SIS →

Learn more →
CSV Import Dry Run & Rollback Timetable Exports
Adopt at Your Own Pace

Start with one office. Add modules when you are ready.

You do not have to switch on all fifteen modules at once. Each module is turned on per institution, so you can start where the pain is and expand term by term, on the data you already loaded.

Start

Scheduling and rooms

Run one term's timetable, room allocation and conflict checks in CampusWorkflow while everything else stays where it is today.

Expand

Exams, attendance and pre-registration

Add the modules that build on the timetable you already have: exam scheduling, attendance and early alerts, and demand planning before registration opens.

Extend

The full student lifecycle

When the office is ready, add admissions, petitions, transfer credit, degree audit and advising, and course evaluations.

Scheduling Engine

Scheduling built for real academic complexity

Most timetable tools assume a clean, uniform schedule. CampusWorkflow handles the exception-heavy reality: back-to-back faculty constraints, shared labs, room type requirements, linked sections, and campus-wide blackout dates — resolved before the schedule is published.

  • Constraint-aware engine checks room capacity, faculty availability, and time overlaps simultaneously
  • Linked section support for lectures, labs, and tutorials with group assignment
  • Faculty preference collection pipeline with satisfaction scoring and override governance
  • Scheduling governance phases with readiness gates that block advancement until prerequisites are met
  • Simulation mode — run what-if scenarios before committing changes to the live timetable
  • Control tower view: phases, pending requests, SLA timers, and conflict queue in one dashboard
CampusWorkflow Scheduling Overview: timeline view of the Fall term by building
Attendance & Early Alerts

From attendance capture to early intervention

Attendance data is only valuable if it drives action. CampusWorkflow connects session-level QR capture to at-risk dashboards for faculty advisors and registrar staff — enabling early intervention before a student reaches the drop threshold.

  • QR code and manual attendance capture per session
  • Real-time student attendance portal with individual session history
  • Faculty dashboard: section-level attendance rates with trend lines
  • Registrar view: cross-department at-risk report with filter by threshold
  • Configurable alert thresholds per course, department, or institution-wide policy
  • Attendance data feeds into advisor flags and pre-registration planning
CampusWorkflow Attendance Dashboard: present, absent and late today, with at-risk counts
Pre-Registration

Demand visibility before registration opens

Pre-registration gives planning teams a demand signal weeks before registration opens. Rather than guessing how many sections to schedule, coordinators see confirmed interest broken down by program, year, and student group.

  • Students indicate intended courses and seat type preferences (on-campus, online, hybrid)
  • Demand aggregation per course, section, and program cohort
  • Confidence scoring: high/medium/low based on historical conversion rates
  • Advisor checkpoint flags: overload, prerequisite gaps, and progression risk
  • Feeds directly into the scheduling engine's section planning inputs
  • Capacity vs demand gap analysis before timetable is built
CampusWorkflow Pre-Registration demand analytics: demand against section capacity
Role-Based Access

Built for every stakeholder in academic operations

CampusWorkflow surfaces the right information to each role — without giving anyone access they shouldn't have.

Registrar & Scheduling Office

  • Full scheduling workflow control
  • Phase governance and readiness gates
  • Conflict queue and SLA tracking
  • Petition and appeal management
  • Enrollment management with waitlist promotion and student search
  • Cross-department demand analytics

Faculty

  • Submit and update scheduling preferences
  • View preference satisfaction and override reasons
  • QR attendance management per session
  • At-risk student visibility for advisors
  • Section evaluation management
  • Course evaluation schedule and results

Students

  • Pre-registration course interest submission
  • Personal schedule and calendar view
  • Attendance history per session
  • Petition submission and status tracking
  • Degree progress and requirement audit
  • Course evaluation participation

Leadership & IT

  • Executive planning dashboard
  • Institution-wide KPI snapshots
  • Multi-tenant and multi-campus oversight
  • API key management
  • Full audit trail and FERPA access logs
  • SSO/SAML, configurable RBAC with custom roles, and tenant suspension controls

Academic Advisors

  • Advisee roster with degree-progress at a glance
  • What-if planning and course recommendations
  • At-risk and progression-bottleneck flags
  • Pre-registration checkpoint approvals
  • Petition review and endorsement
  • Transfer-credit evaluation support

Deans & Department Chairs

  • School- and department-scoped scheduling oversight
  • Faculty workload distribution and overload view
  • Faculty preference governance and overrides
  • Section demand and enrollment analytics
  • Approvals and publish gates for their unit
  • Exam and conflict oversight
Analytics

Operational intelligence for decision-makers

CampusWorkflow's analytics layer is built for registrars and institutional leadership who need to make fast, data-backed decisions during the scheduling cycle — not just end-of-term reports.

  • Room utilization heatmaps by building, department, and time block
  • Faculty workload distribution with overload indicators
  • Scheduling conflict trend analysis across terms
  • Pre-registration demand vs actual enrollment conversion rates
  • SLA compliance rates per module (petitions, scheduling requests, admissions)
  • Executive planning dashboard: schedule quality, enrollment trend, seat utilization, and waitlist risk
CampusWorkflow Reports and Analytics dashboard
AI Advising

A conversational advisor, not just a recommendation engine

Students get a real chat interface — powered by AI and grounded in their institution's actual policies — available around the clock instead of waiting for an advising appointment. No student record is sent to the AI model.

  • Natural-language chat, not a static FAQ or decision tree
  • Answers grounded in the institution's own academic policies
  • Questions about a personal record point the student to Degree Progress or their advisor
  • Suggested prompts for common questions: registration, deadlines, policies
  • Full conversation history, so students can pick up where they left off
  • Available 24/7 — no appointment or office hours required
CampusWorkflow AI Advisor policy manager: institution policy documents that ground the advisor
Transfer Credits

From submission to decision, fully tracked

Students submit prior coursework for evaluation directly in the platform. Registrars and department chairs review and decide, and the registrar enters the credit into the student's course history, where degree progress counts it — no separate spreadsheet, no lost paperwork.

  • Student-submitted applications with source institution and course details
  • Reviewer workflow for registrars and department chairs
  • Status tracking from submission through decision
  • Transfer credit entered by the registrar counts in the degree audit, prerequisites and eligibility
  • Full history retained per student, per application
CampusWorkflow Transfer Credits: applications by status
Conflict Detection

Conflicts resolved, not just listed

Most scheduling tools stop at telling you something's wrong. CampusWorkflow's auto-resolver proposes and applies fixes directly — and for anything that needs a human judgment call, the resolution wizard walks through it step by step.

  • One-click auto-resolve for straightforward room, time, and instructor conflicts
  • Guided resolution wizard for conflicts that need a human decision
  • Live risk scoring across the term, not just a static conflict count
  • Conflict trend tracking by type: room, time, and instructor overload
  • Predictive flags for conflicts likely to emerge before they happen
CampusWorkflow Conflict Detection with the Auto-Resolve action
Works With Your SIS

Runs beside your SIS. No rip-and-replace.

Your student information system stays the system of record. You bring in what is needed as a CSV file, CampusWorkflow does the operational work, and the published result goes back as a file your SIS team can load.

Your SIS

Whichever system you run today
  • Student and faculty records of record
  • Official transcripts and final grades
  • Tuition, billing and financial aid
  • The official course catalog
In from the SIS Students, faculty, courses and rooms, as CSV files exported from your SIS
Back to the SIS The published timetable as an Excel, CSV or iCal export

CampusWorkflow

Where the operational work happens
  • Building, checking and publishing the timetable
  • Room, equipment and exam allocation
  • Faculty preferences and workload
  • Pre-registration demand planning
  • Attendance and early alerts
  • Petitions, approvals and their audit trail

There are no direct connectors to any SIS yet: data moves by file, in both directions. During onboarding we agree with your SIS team which fields come in, how often, and the export format that goes back, so your records office stays in control of what enters the system of record.

Security & Compliance

Enterprise security, out of the box

Higher education institutions handle sensitive student records. CampusWorkflow is built to support FERPA compliance, with data isolation and audit accountability as first-class requirements.

FERPA-Aware Access Logging

Access to student records is logged with who looked, when, what they opened, and their basis: the student themselves, their advisor, their instructor, their department, or an institution-wide office. Each student's disclosure record is available on demand.

Multi-Tenant Isolation

Each institution's data is kept separate. The institution is taken from the signed-in account, never from what the browser sends, and the application scopes its queries to it.

Role-Based Access Control

Granular RBAC with built-in roles — including Admin, Registrar, Faculty Admin, Department Chair, Dean, Faculty, Advisor, and Student — plus institution-configurable custom roles scoped by department or faculty. Scoped access at every endpoint.

SSO & API Key Management

SAML 2.0 / SSO support for institutional identity providers. SHA-256 hashed API keys with scope enforcement and per-key usage tracking.

Immutable Audit Trail

All administrative actions, scheduling changes, and data mutations are recorded with before/after values, actor identity, and severity classification.

SLA Enforcement

Configurable SLA timers on petitions, scheduling requests, and admissions. Automatic escalation with notification routing when deadlines are missed.

Platform & API

A developer-ready platform that fits your stack

Beyond the UI, CampusWorkflow ships a full REST and GraphQL API, webhooks, SCIM user provisioning, SSO/MFA, calendar sync, and automated cloud backups — everything IT needs to integrate, automate, and secure the platform.

CSV Import
SAML 2.0 / SSO
MFA
SCIM Provisioning
REST API
GraphQL API
API Key Access
Webhooks
Calendar Sync (Google / Outlook)
Email Notifications
SMS Alerts
Automated Cloud Backups
Data Export (CSV / Excel)
FAQ

Common questions

CampusWorkflow is a full academic operations platform. Scheduling is one of more than a dozen integrated modules — it also covers admissions, exam scheduling and proctoring, attendance, pre-registration demand planning, degree audit and AI advising, petitions and approvals, faculty preferences, evaluations, room management, and analytics. The scheduling engine is constraint-aware, with SLA enforcement and a simulation mode.
Each institution (or campus) operates as its own tenant with fully isolated data. An owner-level portal provides cross-tenant oversight, usage reporting, and API key management without allowing any data mixing. This supports multi-campus deployments, consortiums, and managed service arrangements.
Faculty submit time preferences, room type preferences, and workload targets through a structured collection pipeline. The scheduling engine factors these in as constraints with configurable weights. If a preference must be overridden, a reason code is required and logged — faculty can view their satisfaction score and override reasons through a self-service impact preview page.
Access to student records (profile, course history, degree progress, registrations, petitions, attendance) is logged with who looked, when, and their basis for looking. This creates a full disclosure trail that institutions can surface on-demand. Access control is enforced at the route level, not just the UI — students can only see their own records, and role-based scoping is enforced on every query.
Yes, by file today. There are no direct connectors to any SIS or LMS yet. Students, faculty, courses and rooms come in through CSV import, and the published timetable goes back as an Excel, CSV or iCal export. For identity and automation there is a REST API with scope-controlled API keys, SAML 2.0 single sign-on, and webhooks.
No. CampusWorkflow runs beside your student information system, which stays the system of record for student records, transcripts, final grades and billing. You import what is needed by file, and the published timetable goes back as an export your SIS team loads.
No. Modules are switched on per institution. Most offices start with scheduling and rooms for one term, then add exams, attendance or pre-registration, and later the rest of the student lifecycle.
Pricing is institution-specific based on student enrollment, number of campuses, and module scope. Contact us through the demo request form and we'll discuss pricing during your session.
Book a Demo

See CampusWorkflow in action at your institution

We'll walk you through a live demo tailored to your institution's workflows — scheduling, attendance, petitions, or whichever modules are most relevant to your team.

  • 45-minute live walkthrough with a product specialist
  • Tailored to your institution's role and use case
  • Q&A on integration requirements and deployment
  • No commitment — just an honest look at the platform
  • Follow-up sandbox access available on request

Request a Demo

We'll respond within one business day.

Ready to see it with your own data?

Book a 45-minute live demo tailored to your institution's scheduling and operations workflow.

Book a Demo →